Housing Logistics Counselor

DEPARTMENT : AUP Housing / Residential Life
CLASSIFICATION : AM 2
TYPE DE CONTRAT : CDI Full-Time
POSITION AVAILABILITY : As soon as possible
SUPERVISOR: Director of Campus and Housing Operations or any other supervisor designated by the President

POSITION OVERVIEW

The AUP Housing Logistics Counselor is a position that is essential in providing quality housing to AUP students. Under the supervision of the Director of Campus and Housing Operations, the Logistics Counselor will support the administrative work of housing logistics and maintenance operations within the Residential Life Office. In addition to coordinating with the housing maintenance technicians to schedule interventions for maintenance repair and upkeep, they will also work with housing coordinators to provide information, support, and regular communication to students about issues related to housing maintenance.

The regular working hours for this position will be from 9am to 5pm, Monday through Friday, but might be adjusted according to necessity.

DUTIES
Preparation and Management of AUP and Partner Residences
• Assist with logistics operations to prepare housing residences from one semester to the next (inventory, cleaning, linen, repairs, etc…)
• Assist with equipment and inventory orders and replacements.
• Assist with the RA program by helping with the recruitment and selection process, RA training, and 1:1 and general staff meetings, and provide instructions to the RAs as needed, especially as it relates to maintenance interventions and key logistical tasks in the residences.

Maintenance
• Monitor cleaning and maintenance interventions.
• Monitor student maintenance requests and ensure resolution of maintenance issues.
• Communicate updates to students about scheduled interventions and completed repairs.
• Help coordinate routine building checks.
• Participate in semester Health and Safety inspections in the residences and schedule appropriate interventions based on issues flagged.
• Monitor the keys/badges/cards inventory and assist in securing replacement of lost keys/badges/cards.

Administrative Support
• Coordinate payment of providers with accounting
• File payment requests for purchases

Support to the AUP Residential Life Office
• Assist with the preparation of move-in and move-out documents (inventories, walk-through documents, leases, contracts)
• Assist with student Landing and Move-Out days
• Assist with security deposit refund processes

Other appropriate duties assigned by the supervisor

QUALIFICATIONS
• BA or equivalent
• Native or near native French and English speaker
• Familiarity with the Paris and the French community
• Excellent organizational skills, attention to detail and ability to work under pressure
• Experience in balancing multiple projects while meeting deadlines
• Service oriented, excellent communication and interpersonal skills
• Sensitivity to student needs and cultural differences
• Familiarity with the American educational system desirable

APPLICATIONS
To apply, please send your CV and cover letter to recruitment.hr@aup.edu and title the email in the
following convention: First and Last name + Housing Logistics Counselor.

Any candidate who applies must have the appropriate work authorization for employment in France.