Research and Finance Officer

Détails de l'annonce

Rue: 4, Rue Jean Rey
Code Postal: 75015
Ville: Paris
Pays: France

Research and Finance Officer

Contract:  4 months with the possibility of renewal
Full-Time: 35 hours per week Monday – Friday
Classification: LE5
Salary: 51350€ Annual Gross salary (paid in 13 months instalments of 3950€)

Closing date: 19th February 2023

About the Australian Department of Defence

The primary role of Defence is to defend Australia against armed attack. Australia’s defence policy is founded on the principle of self-reliance in the direct defence of Australia, but with a capacity to do more where there are shared interests with partners and allies

About the Position

The Office Manager is responsible for the efficient and effective running of the Defence Office at the Australian Embassy in Paris.

The key responsibilities of the position include, but are not limited to:

  • Maintenance of the task register and activity programme, and coordinating this with the Embassy programme
  • Coordination of all Defence office corporate governance activities, including financial management and personnel support
  • In consultation with the DA, supervise and manage performance of two administrative office staff
  • Supervision of administrative and financial responsibilities exercised by other office staff
  • Oversight of information management systems, including classified documents
  • Assist the Defence Attaché and act as the point of contact during absences
  • Manage the office and budgets including: providing budget forecasts and estimates, monitoring of expenditure, end of month reconciliations and the provision of periodic and ad-hoc reports as required
  • Processing and entering all Defence office related invoices and expenses
  • Prepare and submit FBT returns
  • Collection and collation of information in support of Embassy reporting requirements and Defence engagement activities
  • Cable/report/brief writing as directed
  • Coordination of routine information exchange process with French agencies
  • Action officer for specified Australia/France defence engagement activities
  • Liaison and planning support to military heritage commemorative events
  • Translation and interpreting tasks as required

General Requirements:

  • This is a security-designated position.  Applicants must be a national of Australia, and the selected candidate will be required to successfully complete a security assessment to the appropriate level.  Persons holding dual French nationality are not eligible for a security clearance for this position
  • Candidates must submit a copy of a valid work permit/visa for employment in France.
  • Excellent written and spoken communication skills in both English and French are essential.  Applicants being considered for the position may be required to undertake oral and written tests in English and French
  • High level skills in Microsoft Office and internet are essential. Applicants being considered for the position may be required to undertake a test to demonstrate their capacity to use such software
  • Applicants should be ready, willing and able to commence employment as soon as possible
  • Availability for duty travel (both within France and, on occasion, overseas) and out-of-hours’ work on a regular basis
  • A driver’s licence valid in France is highly desirable.

Selection Criteria

In your written statements, you must include succinct, high-level relevant examples that support your claims against the role. The word limit is strictly 250 words per response.

A. Demonstrated ability to independently conduct high quality, thorough and accurate research, from a variety of sources, analyse findings to monitor trends, and present findings/reports to a diverse range of internal and external stakeholders in an appropriate manner.

B. Highly developed communication and interpersonal skills in English and French, with a proven ability to respond to the needs of clients, and to manage relationships at all levels to leverage these relationships to the benefit of the organisation, including high-level internal and external stakeholders.

C. Ability to take initiative, set priorities and organise work effectively and efficiently, and to complete projects and assignments both with limited supervision and within a team environment

D. High level of proficiency in the use of Microsoft Office suite, including advanced level MS Excel skills.  Ability to generate appropriate reports interrogate data and provide analysis.

E. Demonstrated experience generating and analysing financial and management accounting reports, including preparing month end documentation according to relevant internal policy and completing appropriate investigations.

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